Huntley National Association

By-Laws

July, 2006

 

ARTICLE I  -  NAME AND PURPOSE

           

Section 1. Name.  The name of this organization shall be Huntley National Association

 (hereinafter referred to as the “Association”).

           

Section 2. Purpose.  The purpose of the Association is:

           

A.     To honor and perpetuate the memory of John Huntley (Huntly),

The immigrant, and his descendants, as well as any other Huntley

(Huntly) who migrated from the British Isles to North America.

 

B.     To collect and preserve genealogical records of the Huntley

(Huntly) family.

     

C.     To foster a spirit of fellowship and friendliness among the Huntley

(Huntly) descendants.

 

D.    And other purposes the membership wishes, in keeping with the

stated purpose of the Association.

 

ARTICLE II – MEMBERSHIP

           

Section 1. Classes of Members.  There shall be two classes of members.

 

A.     Those meeting the membership requirements set forth in                                 

paragraph A of Section 2 of this Article, and eligible to vote and

hold elected or appointed office.

                       

B.     Non-Voting members.

 

Section 2.  Requirements for Voting Membership

 

A.     All persons who by birth or marriage can trace their relationship

to any Huntley or Huntly who migrated from the British Isles to

North America may become voting members of this Association

upon payment of annual dues and upon reaching the age of

eighteen, provided however, that full-time college students may

be exempted from payment of annual dues until they have reached

the age of twenty-two.

 

B.     Any member who reaches the age of 80 (was 75) before an annual meeting,

      or any member who, by unanimous acclaim at any annual meeting so voted,

     shall be given Life Membership, and shall no longer be assessed for payment of annual dues.

(minor and golden members eliminated)

 

Section 3.  Non-Voting Members, Who May Not Hold Office

A.     Persons not meeting the qualifications stated in Section 2,     

Paragraph A, but having an interest in the purpose of the Association, may, upon majority vote of the members at an annual

meeting, become a “Friend Of The Association”.

 

Section 4.  Termination of Membership

 

A.     No member of this Association shall be terminated from

membership except for resignation or non-payment of dues.

     

B.     A life member shall be considered to have resigned upon failure

to return to the Membership Secretary-Treasurer the requested

acknowledgement of receipt of the membership card.

           

C.     The name of any member whose mail has been returned as

“Undeliverable” shall be placed on the list of Inactive Members.

 

ARTICLE III - MEETING OF MEMBERS

 

            Section 1.  Annual Meeting.  An annual meeting of the members shall be

                              held at a place determined by the preceding annual meeting or

                              by the President with the advice of the Executive Board, for the

                              purpose of electing officers and for the transaction of such other

                              business as may come before the meeting.

 

            Section 2.  The time of the Annual Meeting shall be between July 1st to

                              August 15th. (expanded to allow for flexibility of scheduling

     reunions)

 

            Section 3.  Notice.  Written notice stating the place, days, and hours of the

                               Annual Meeting of the members shall be delivered when

                               deposited in the U. S. Mail, postage pre-paid, addressed to the

                               active member at the address of the active member as it appears

                               on the records of the Association.

 

            Section 4.  Manner of Acting.  The act of a majority of the members present

                               at a meeting of the members at which a quorum is present shall

                               be the act of the members.

 

            Section 5.  Quorum.  A quorum of the membership shall be deemed to exist

                               when fifteen (was 25) of the voting members are present.

 

ARTICLE IV – ASSESSMENT OF MEMBERS

 

            Section 1.  General Expenses

 

A.     General expenses of the Association shall be met by the assessment

of the annual dues.

 

B.     The amount of the annual dues is to be adjusted at the annual

meeting by a majority vote of the members present and based

on the recommendations of the Membership Secretary-Treasurer.

 

            Section 2.  Unusual Expenses.  A small registration fee may be charged to all

                               voting members attending an annual meeting, based upon the

                               recommendations of the Membership Secretary-Treasurer.

 

            Section 3.  Dues are payable in advance of the annual meeting, upon receipt

                              of notice of amount due.

 

            Section 4.  Any member who elects to pay double or more the dues

                               assessment for one year shall be designated as “Sustaining

                               Member”.                          

 

ARTICLE V – EXECUTIVE BOARD

 

            Section 1.  General.  The business affairs of the Association shall be

                               managed by an Executive Board consisting of the elected

                               Officers, the immediate Past-President, chairpersons of all

                               standing and special committees and at least two Members-

                               at-Large appointed by the President.

 

            Section 2.  Term.  The term of office for each member of the Executive

                               Board shall be the same as for the office the member holds

                               in the Association and one year for the Members-At-Large.

 

            Section 3.  Meetings of the Executive Board

 

A.     Meetings of the Executive Board shall be held at the discretion

of the President at the same place as the annual meeting of

the members, or alternatively, on notification by the President

 (to allow for meetings and communications via email).

 

B.     Quorum.  A quorum of the Executive Board shall be deemed

to exist when at least four members are present.

 

C.     Manner of Acting.  The act of the majority of the members of

The Executive Board shall be the act of the members.

 

ARTICLE VI -  OFFICERS

 

            Section 1.  General.  The Officers of the Association shall consist of a

                               President, Vice President, Corresponding and Recording

                               Secretary, Membership Secretary-Treasurer, Historian and

       Webmaster.

 

            Section 2.  Selection and Term.  The Officers of the Association shall be

                              elected by the membership at its annual meeting.  Each

                              Officer shall hold office until a successor shall have been duly

                              elected.

 

            Section 3.  Vacancies.  A vacancy which occurs in any office, under this

                              Article, for any reason, may be filled by the Executive Board for

                              the unexpired portion of the term.

 

            Section 4.  Appointed Officers.  A Chaplain and a Quartermaster, and at

                              least two Members-At-Large shall be appointed by the

                              President.

 

ARTICLE VII – FINANCIAL

 

            Section 1.  General.  The Association shall use its funds only to accomplish

                              the purposes specified in these By-Laws.

 

            Section 2.  Authority for Expenditure.  The Membership Secretary-

                              Treasurer or the President shall authorize reasonable and

                              necessary expenditure of funds.  The Membership Secretary-

                              Treasurer shall have authority to make all disbursements and

                              and pay all expenses incurred by the Association.

 

            Section 3.  Receipts.  All monies, including annual dues, payable to the

                              Association, shall be received by the Membership Secretary-

                              Treasurer.

 

            Section 4.  Fiscal Year.  The fiscal year of the Association shall be July 1st to

                              June 30th.

 

ARTICLE VIII – BOOKS, RECORDS, MINUTES, AND REPORTS

 

            Section 1.  A.  The Association’s financial books and records shall be kept by

                              the Membership Secretary-Treasurer.

 

      B. The minutes of meetings of members and of the Executive

Board shall be kept by the Corresponding and Recording

Secretary, who shall also maintain a mailing list of members and

handle such correspondence as received.

 

D.    The Membership Secretary-Treasurer shall qualify

applicants, issue membership cards and maintain records

of the names and addresses of the members entitled to vote.

 

ARTICLE IX – DISSOLUTON PROCEDURES

 

            Section 1.  General.  In the event of dissolution, the Association’s assets

                              will be used to pay its debts and obligations.  Any assets

                              remaining will be given to the Historical Association of Lyme, CT.

 

ARTICLE X – AMENDMENTS

 

Section 1.  General.  The By-Laws may be altered, amended, or repealed or

                  new By-Laws may be adopted at any regular meeting of the

                  members by an affirmative vote of the majority of the members

                  Present.

 

 

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