Huntley National Association
ARTICLE I - NAME AND PURPOSE
Section 1. Name. The name of this organization shall be Huntley National Association
(hereinafter referred to as the “Association”).
Section 2. Purpose. The purpose of the Association is:
A. To honor and perpetuate the memory of John Huntley (Huntly),
The immigrant, and his descendants, as well as any other Huntley
(Huntly) who migrated from the British Isles to North America.
B. To collect and preserve genealogical records of the Huntley
C. To foster a spirit of fellowship and friendliness among the Huntley
D. And other purposes the membership wishes, in keeping with the
stated purpose of the Association.
ARTICLE II – MEMBERSHIP
Section 1. Classes of Members. There shall be two classes of members.
A. Those meeting the membership requirements set forth in
paragraph A of Section 2 of this Article, and eligible to vote and
hold elected or appointed office.
B. Non-Voting members.
Section 2. Requirements for Voting Membership
A. All persons who by birth or marriage can trace their relationship
to any Huntley or Huntly who migrated from the British Isles to
North America may become voting members of this Association
upon payment of annual dues and upon reaching the age of
eighteen, provided however, that full-time college students may
be exempted from payment of annual dues until they have reached
the age of twenty-two.
B. Any member who reaches the age of 80 (was 75) before an annual meeting,
or any member who, by unanimous acclaim at any annual meeting so voted,
shall be given Life Membership, and shall no longer be assessed for payment
of annual dues. (minor and golden members eliminated)
Section 3. Non-Voting Members, Who May Not Hold Office
A. Persons not meeting the qualifications stated in Section 2,
Paragraph A, but having an interest in the purpose of the Association, may,
upon majority vote of the members at an annual meeting, become
a “Friend Of The Association”.
Section 4. Termination of Membership
A. No member of this Association shall be terminated from
membership except for resignation or non-payment of dues.
B. A life member shall be considered to have resigned upon failure
to return to the Membership Secretary-Treasurer the requested
acknowledgement of receipt of the membership card.
C. The name of any member whose mail has been returned as
“Undeliverable” shall be placed on the list of Inactive Members.
ARTICLE III - MEETING OF MEMBERS
Section 1. Annual Meeting. An annual meeting of the members shall be
held at a place determined by the preceding annual meeting or
by the President with the advice of the Executive Board, for the
purpose of electing officers and for the transaction of such other
business as may come before the meeting.
Section 2. The time of the Annual Meeting shall be between July 1st to
August 15th. (expanded to allow for flexibility of scheduling
Section 3. Notice. Written notice stating the place, days, and hours of the
Annual Meeting of the members shall be delivered when
deposited in the U. S. Mail, postage pre-paid, addressed to the
active member at the address of the active member as it appears
on the records of the Association.
Section 4. Manner of Acting. The act of a majority of the members present
at a meeting of the members at which a quorum is present shall
be the act of the members.
Section 5. Quorum. A quorum of the membership shall be deemed to exist
when fifteen (was 25) of the voting members are present.
ARTICLE IV – ASSESSMENT OF MEMBERS
Section 1. General Expenses
A. General expenses of the Association shall be met by the assessment
of the annual dues.
B. The amount of the annual dues is to be adjusted at the annual
meeting by a majority vote of the members present and based
on the recommendations of the Membership Secretary-Treasurer.
Section 2. Unusual Expenses. A small registration fee may be charged to all
voting members attending an annual meeting, based upon the
recommendations of the Membership Secretary-Treasurer.
Section 3. Dues are payable in advance of the annual meeting, upon receipt
of notice of amount due.
Section 4. Any member who elects to pay double or more the dues
assessment for one year shall be designated as “Sustaining
ARTICLE V – EXECUTIVE BOARD
Section 1. General. The business affairs of the Association shall be
managed by an Executive Board consisting of the elected
Officers, the immediate Past-President, chairpersons of all
standing and special committees and at least two Members-
at-Large appointed by the President.
Section 2. Term. The term of office for each member of the Executive
Board shall be the same as for the office the member holds
in the Association and one year for the Members-At-Large.
Section 3. Meetings of the Executive Board
A. Meetings of the Executive Board shall be held at the discretion
of the President at the same place as the annual meeting of
the members, or alternatively, on notification by the President
(to allow for meetings and communications via email).
B. Quorum. A quorum of the Executive Board shall be deemed
to exist when at least four members are present.
C. Manner of Acting. The act of the majority of the members of
The Executive Board shall be the act of the members.
ARTICLE VI - OFFICERS
Section 1. General. The Officers of the Association shall consist of a
President, Vice President, Corresponding Secretary, Recording
Secretary, Membership Secretary-Treasurer, Historian and
Section 2. Selection and Term. The Officers of the Association shall be
elected by the membership at its annual meeting. Each
Officer shall hold office until a successor shall have been duly
Section 3. Vacancies. A vacancy which occurs in any office, under this
Article, for any reason, may be filled by the Executive Board for
the unexpired portion of the term.
Section 4. Appointed Officers. A Chaplain and a Quartermaster, and at
least two Members-At-Large shall be appointed by the
ARTICLE VII – FINANCIAL
Section 1. General. The Association shall use its funds only to accomplish
the purposes specified in these By-Laws.
Section 2. Authority for Expenditure. The Membership Secretary-
Treasurer or the President shall authorize reasonable and
necessary expenditure of funds. The Membership Secretary-
Treasurer shall have authority to make all disbursements and
and pay all expenses incurred by the Association.
Section 3. Receipts. All monies, including annual dues, payable to the
Association, shall be received by the Membership Secretary-
Section 4. Fiscal Year. The fiscal year of the Association shall be July 1st to
ARTICLE VIII – DOCUMENTATION RESPONSIBILITIES
Section 1. The Membership Secretary-Treasurer shall qualify applicants,
issue membership cards, maintain a database of the names
and addresses of the members entitled to vote, and keep the financial
book and records of the Association. The Membership Secretary-Treasurer
shall generate and mail dues notices and life membership acknowledgements
once a year.
Section 2. The Recording Secretary shall generate the minutes of any meeting
of the Association and shall maintain a registration book, which includes
names of reunion attendees and any meeting minutes.
Section 3. The Corresponding Secretary shall be responsible for printing and mailing
the spring bulletin and mailing the reunion booklets using the names and addresses
based on the Membership-Secretary-Treasurer’s database.
Section 4. The Reunion hosts shall be responsible for generating one copy of the spring bulletin
to forward to the Corresponding Secretary.
Section 5. The President shall be responsible for the generation and printing of reunion booklets.
ARTICLE IX – DISSOLUTON PROCEDURES
Section 1. General. In the event of dissolution, the Association’s assets
will be used to pay its debts and obligations. Any assets
remaining will be given to the Historical Association of Lyme, CT.
ARTICLE X – AMENDMENTS
Section 1. General. The By-Laws may be altered, amended, or repealed, or
new By-Laws may be adopted at any regular meeting of the
members by an affirmative vote of the majority of the members